Understanding Payroll Reports

Overview

The Payroll Report provides a summary of staff earnings for each payroll period. XODA automatically calculates payroll based on staff employment type, assigned services, and configured pay rates.

Payroll reports help businesses review staff earnings, verify payroll calculations, and prepare payroll for processing.

Before You Start

Before using Payroll Reports, ensure that:

• Staff profiles have been configured correctly.
• Employment types have been assigned (Permanent, Casual, or Contractor).
• Hourly rates and service categories have been configured where applicable.

Accurate staff configuration ensures payroll is calculated correctly.

Payroll Schedule

XODA automatically runs the payroll calculation every:

• Day: Saturday
• Time: 12:45 PM

Each payroll batch calculates earnings for the period:

Sunday through Saturday of the current payroll week.

Payroll Report Categories

Payroll reports are grouped by employment type:

• Permanent
• Casual
• Contractor

This allows businesses to review payroll separately for each staff category.

What Is Included in the Payroll Report?

Depending on the staff member's employment setup, the Payroll Report may include:

• Fixed Weekly Salary: Displays the fixed weekly salary for permanent employees.
• Session Earnings: Calculates earnings based on the sessions taught and the configured hourly rate for each service.
• Superannuation: Calculates superannuation based on the staff member's payroll configuration.

Configuring Different Hourly Rates

If a staff member is paid different hourly rates for different services, each service must be configured separately within the staff profile.

For example:

Service	Hourly Rate
Personal Training	$60/hour
Group Fitness	$45/hour
Yoga	$50/hour

Each service should be added as a separate row with its own hourly rate.

This ensures XODA calculates payroll accurately based on the type of session delivered.

💡 Tip: If multiple services share the same hourly rate, they can use the same configuration. If the rates differ, create separate entries for each service.

✅ Result: You now understand how Payroll Reports are generated in XODA, what information is included, when payroll is calculated, and how to configure staff with different hourly rates for accurate payroll reporting.

🌿  BEST PRACTICES

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	Review staff employment types regularly.
	Ensure hourly rates are kept up to date.
	Configure separate service entries for different pay rates.
	Verify payroll reports before processing staff payments.

FAQs

When is payroll calculated?

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Payroll is automatically calculated every Saturday at 12:45 PM, covering the payroll period from Sunday through Saturday.

Can staff have different hourly rates?

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Yes. Staff can have different hourly rates for different services.

Each service must be configured separately within the staff profile to ensure payroll is calculated correctly.

Does the Payroll Report include fixed salaries?

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Yes. Permanent staff with a configured weekly salary will have their fixed salary included in the Payroll Report.

Does the Payroll Report calculate superannuation?

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Yes. Superannuation calculations are included based on the staff member's payroll configuration.